Job Description

Meeting and Events Planner

Primary Duties & Responsibilities

At Globe Life, we are committed to empowering our employees with the support and opportunities they need to succeed at every stage of their career. Our thriving and dynamic community offers ample room for professional development, increased earning potential, and a secure work environment.

We take pride in fostering a caring and innovative culture that enables us to collectively grow and overcome challenges in a connected, collaborative, and mutually respectful environment that calls us to help Make Tomorrow Better.

Role Overview:

Could you be our next Meeting and Events Planner ? Globe Life is looking for an experienced Meeting and Events Planner to join the team!

In this role, you will be responsible for managing and implementing incentive trips, business meetings and training academies. Exceptional people skills and a willingness to work in an ambiguous environment are key factors to success. The corporate event planner must be able to travel 50% of the time to assist senior staff in executing large events both domestically and internationally. This role is also responsible for the sourcing, planning, and execution of small to mid-sized events from beginning to end. This role will be an event owner for specific meetings in their entirety without assistance from senior staff.

This is a hybrid position located in McKinney, TX (WFH Monday & Friday, In Office Tuesday-Thursday) .

What You Will Do:

• Complete project timeline; establishes a workflow schedule with suppliers to facilitate prompt and accurate handling of all program details.
• Utilize Cvent software to manage program from contract turn-over meeting to final bill completion.
• Manage and negotiate any additional hotel needs, destination management company (DMC), air and all third-party contracts.
• Monitor attrition dates, cancellation policies and ensure contracted services are executed.
• Communicate between Marketing and meeting owners for registration/app requirements on assigned programs.
• Coordinate and attend site inspections as needed.
• Coordinate all program details and produce a program itinerary / working agenda that outlines all program specifics and requirements.
• May conduct program debrief with meeting owner.
• Work with accounting to complete final bill, review final billing prior to final reconciliation.
• Maintain accurate records, system input, and complete file management in all meeting folders.
• Evaluate program impact and reassess objectives and outcomes, plan for continuous improvement.
• Partner with designated team to communicate registration and air needs, status meetings and continuous communication throughout program.
• Able to assist with any level of event including those of a complex nature, large volume, high level of confidentiality, international scope, etc.
• Manage overall program budget, review, and audit all program related billing for accuracy. Track and report expenses to VP of Corporate Travel and communicate changes on a consistent basis.
• Maintain proactive, positive, open line of communication with client to ensure understanding of expectations and client satisfaction.
• Partner with third party suppliers to arrange their services.
• Develop strong relationships with multiple contacts within company and supplier organizations.
• Responsible for accurate meeting forecasting.
• Onsite execution and meeting ownership.

What You Can Bring:

• Bachelor’s Degree (or equivalent experience).
• CMP a plus.
• Prior planning experience a plus.
• Onsite meeting execution.
• RFP process.
• Contract Negotiation.
• Transportation management.
• Event Registration experience.
• Cvent.
• Menu planning.
• Budgeting.
• Menu Planning.
• Budgeting.
• Cvent.
• Forecasting.
• Onsite meeting execution and ownership.
• Ability to work accurately and timely – in order to meet deadlines.
• Ability to be flexible and handle change well.
• Analytical skills required.
• Microsoft Word and Excel experience – Intermediate level.
• Ability to travel up to 40%.
• Transportation management.
• Detail oriented.
• Project Management.
• Self-Starter.
• Ability to multi-task and close projects within a predetermined timeline.

Applicable To All Employees of Globe Life Family of Companies:

• Reliable and predictable attendance of your assigned shift.
• Ability to work full time and/or part time based on the position specifications.

How Globe Life Will Support You:

Looking to continue your career in an environment that values your contribution and invests in your growth? We've curated a benefits package that helps to ensure that you don’t just work, but thrive at Globe Life:

• Competitive compensation designed to reflect your expertise and contribution.
• Comprehensive health, dental, and vision insurance plans because we believe that taking care of your well-being is fundamental to your performance.
• Robust life insurance benefits and retirement plans, including company-matched 401k and pension plan.
• Wellness club reimbursements and gym discounts to help you stay on top of your health.
• Paid holidays and time off to support a healthy work-life balance.
• Parental leave to help our employees welcome their new additions.
• Development training programs to enhance your skills and career progression and unlock your full potential.

Opportunity awaits! Invest in your professional legacy, realize your path, and see the direct impact you can make in a workplace that celebrates and harnesses your unique talents and perspectives to their fullest potential. At Globe Life, your voice matters.

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